At Vardhini Group, we are committed to protecting the personal and project-related information shared with us during the course of our professional engagement. This policy outlines how we handle, store, and protect information obtained through on-site visits, client meetings, and project execution activities.

1. Information We Collect During Site Visits & Projects

We may collect and retain the following information during physical site interactions and project work:

Client Information: Name, contact number, email, address, organization name, and designation.

Site Details: Project location, layout drawings, floor plans, photographs (only with permission), and site-specific instructions.

Project Requirements: Design preferences, budgetary information, material choices, and functional needs.

2. Purpose of Collecting Information

The data we collect is strictly used for:

• Conducting site evaluations and preparing project proposals
• Creating interior design layouts and execution plans
• Communicating with clients regarding work progress and approvals
• Managing project logistics, site access, and coordination with vendors or contractors
• Ensuring client requirements are met efficiently and accurately.

3. Confidentiality of Client Information

We respect the confidentiality of all personal and site-related data. The information collected is:

• Used solely for the project at hand
• Not disclosed to third parties without prior consent, except to authorized subcontractors or vendors working directly on your project
• Stored securely for internal reference and documentation.

4. Photographs & Documentation

During site visits or project execution, we may take photographs or videos for documentation, quality checks, or portfolio use. However:

• No images will be published or used for marketing without written client consent
• All documentation remains confidential unless permission is granted.

5. Data Retention & Disposal

We retain project and client-related data only for as long as required to:

• Complete the agreed scope of work
• Meet internal quality and reference needs
• Comply with legal or accounting requirements

Once the data is no longer required, it will be securely deleted or archived.

6. Security Practices

We maintain secure access to client information through:

• Restricted access to files and folders (digital and physical)
• Confidentiality agreements with employees, designers, and site managers
• Regular reviews to ensure responsible data handling.

7. Client Rights

Clients have the right to:

• Request access to the information we hold about their project
• Ask for corrections or updates
• Revoke consent for use of their data in any non-project-related manner

For any such request, please contact us directly.

8. Contact Us

If you have any concerns or questions regarding this policy, please reach out to:

Contact Vardhini Group 

📍 Plot no 32-34 & 39-41, KTC Illumination, Flat no:105, Gaffoor nagar, Madhapur, Hyderabad -500081
📧 Email: info@vardhinigroup.com
📞 Phone: 040-49504411